Be sure to check your homeowner’s policy for coverage on damaged or stolen items, such as laptop computers. Personal Effects Protection (PEP) is not covered by Duke and will not be reimbursed as a travel expense. Claims are covered by the Duke’s Worker’s Compensation program. Personal Accident Injury Insurance (PAI) is neither required nor reimbursed by the University. As a result, you may be personally liable.
#Passenger van rental drivers
If you allow drivers to use the vehicle who are not listed on the rental agreement, their actions can cause the agreement and its insurance coverage to become null and void. Additional Liability Insurance (ALI) is usually available, but will not be reimbursed by the University as a travel expense.Īdditional Liability Insurance (ALI) is usually available, but will not be reimbursed by the University as a travel expense except in the case of 15 passenger vans or student rentals. The company you rent from must provide Primary Liability Insurance Coverage (PLI), or they should not be used. Liability may differ by state, even among the major rental companies. When renting a vehicle, it is the employee’s responsibility to read the liability insurance clause. A $1,000 deductible will be charged to your department in the case of an accident. This expense will not be reimbursed as a valid travel expense. Do not purchase additional Collision Insurance (Loss Damage Waiver) from the rental agency. This cost will be reimbursed by the University.ġ5 Passenger vans should never be used to tow another vehicle or trailer.ĭuke is self-insured and provides Primary Collision Insurance Coverage (PCI) for its employees on University travel.
Per Duke University's Vehicle Safety policy, renters of 15 passenger vans shall purchase supplemental liability insurance offered by the leasing company. This creates a liability exposure for the University and should never be done. Rental companies will sometimes inform employees, students, volunteers, and staff who rent 15 passenger vans that they should sign a Rental Agreement Addendum. If traveling outside of the United States, it is necessary to take out the insurance offered by the rental car agency. It is always in the traveler’s best interest to use one of Duke’s preferred vehicle rental agreements when traveling on University business. This can be presented at the time of a claim to confirm that the rental was for official Duke business. When rental expenses are not reimbursed directly by Duke, a method of internal tracking and documentation to record that the travel is for University business should be created. “Official business” can include a weekend stay over.
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